(as of March 17, 2022)
AAE is committed to creating safe and intentional environments for meetings and events and will be following all CDC guidelines as we begin to meet in-person. This responsibility is shared equally among AAE staff, members, hotel staff, and all meeting and event participants. Your commitment to the personal and group guidelines AAE lays out for each event is truly important and is mandatory to maintaining the safest environment possible.
Since the CDC guidelines are rapidly evolving, AAE staff will continue to monitor the latest protocols to ensure that our meetings and events are the most compliant and safe meeting environment possible. Updates and reminders on protocols will be sent out at minimum one week prior to the meeting or event.
The Arizona, City of Phoenix and Venue guidelines will be followed during the meeting for mask mandates and social distancing. Effective March 25, 2022, there is no mask mandate throughout the state of Arizona. In accordance with CDC guidelines, face coverings are recommended indoors for all inidivduals regardless of vaccination status. It is recommended that attendees carry a face covering at all times during the meeting as mask requirements may vary based on the venue.
Checkpoints: When you arrive onsite, you must go through the CLEAR Health Pass checkpoint located at the Third Street entrance of the Phoenix Convention Center. At this checkpoint, you will show proof of vaccination or negative COVID-19 test result through the CLEAR Health Pass App. Once you are cleared through the checkpoint, you may proceed to the registration desk, located in the Phoenix Convention Center North Building, Level 1 Foyer. Once you have your name badge, you are cleared for the duration of the meeting and do not need to go through the checkpoint process again.
CLEAR Health Pass: Use the CLEAR Health Pass app to provide your proof of vaccination or negative COVID-19 test result before you arrive onsite. Once your vaccination or negative COVID-19 test result has been uploaded to the CLEAR Health Pass platform, it can typically take up to 30 minutes for your status to be verified. We encourage all attendees to complete this process at least 24 hours before arrival at AAE22. If you do not complete the Health Pass verification process prior to arriving onsite, please allow extra time for check-in and to receive your name badge onsite.
Alternative to CLEAR Health Pass: If you do not have a smartphone, or otherwise are unable or unwilling to use the CLEAR Health Pass app, you must bring your proof of vaccination (physical card, printed record or clear digital photo of the card or record) or negative COVID-19 test result (on official paper from the testing facility) and government-issued ID with you to the meeting. When you reach the checkpoint, you will be directed to a table, where you must present your proof of vaccination or negative COVID-19 test result and government-issued ID for manual inspection.
Health Pass is a free service on the CLEAR app that connects your verified identity with your COVID-19 vaccination and/or testing results to provide a safer, easier way to attend events in-person. The digital vaccine card you create will be used when you arrive onsite to provide proof of vaccination and/or negative COVID-19 test result. For more information about CLEAR Health Pass, view their FAQs.
Currently, anyone 18 or older with a US state ID, driver license, US or international passport (excluding OFAC countries), or permanent resident ID is eligible for a CLEAR membership and to use Health Pass. Health Pass is a FREE service, but you must enroll in CLEAR to use it.
Health Pass by CLEAR
For the most efficient entry possible, every attendee should enroll with CLEAR. Complete the one-time enrollment process to verify your entry requirements using the directions below. Once your vaccination record has been uploaded to the platform, it can typically take up to 30 minutes for your status to be verified. We encourage all attendees to complete this process at least 24 hours prior to the event.
Step 1: Download and enroll in CLEAR
Step 2: Complete your Health Pass for faster entry at check-in
Proof of Vaccination with the CLEAR Health Pass
There are multiple options to digitally verify your COVID-19 vaccine, select the one that works best for you:
COVID-19 Test Results with the CLEAR Health Pass
Within CLEAR Health Pass, tap “Add COVID test” in the entry requirements checklist to begin.
Select your testing provider in the menu or by searching ‘other providers’. Log-in to your patient portal and follow instructions to securely link your account with CLEAR.
The CLEAR app is integrated with select healthcare providers and pharmacies. If you are unable to find your provider or unable to link a test, please be prepared to bring a physical copy of your test results (on official paper from the testing facility) and government-issued ID with you to the meeting. When you reach the CLEAR Health Pass checkpoint, you will be directed to a table, where you must present your proof of vaccination or negative COVID-19 test result and government-issued ID for manual inspection.
Alternatives to CLEAR Health Pass
If you do not have a smartphone, or otherwise are unable or unwilling to use the CLEAR Health Pass app, you must bring your proof of vaccination (physical card, printed record or clear digital photo of the card or record) or negative COVID-19 test result (on official paper from the testing facility) and government-issued ID with you to the meeting. When you reach the checkpoint, you will be directed to a table, where you must present your proof of vaccination or negative COVID-19 test result and government-issued ID for manual inspection.
For general questions, you can visit the FAQ page.For help with the CLEAR Health Pass app:
The CLEAR system will only let AAE know that you have completed the verification process and requirements for AAE22, by providing your name, Health Pass result (Red or Green), and the time your pass was completed.
Green means you’re good to go. Red means you are not cleared for entry. These statuses are determined by your survey responses, lab test results, or other information required.
Yes – onsite testing will be available throughout the event. AAE is working with EventFarm to manage the onsite health and safety plan. Onsite testing information will be updated once confirmed.
Below is a list of COVID-19 testing facilities in Downtown Phoenix:
Phoenix Sky Harbor Terminal 4
Banner Urgent Care Testing - 1 North Central Ave.
CVS Drive Thru- 1525 N Central Ave
Walgreens Drive-thru testing – 705 E McDowell Road
United Medical Testing Phoenix – 21 W Van Buren Steet, Ste. G-3
Urgent Care 24/7 - 320 E McDowell Rd, Ste 221-A Phoenix
The AAE has contracted with Kwokman Diagnostics for onsite COVID-19 Rapid Antigen Testing. Please allow up to 30 minutes for onsite testing. Attendees are responsible for paying for the tests on own. Rapid Antigen Tests will be $75 each. Payment will be taken onsite by the testing company. Testing hours for the onsite testing company are as follows during the AAE22 meeting:
|Tuesday, April 26||9 am- 6:30 pm|
|Wednesday, April 27||7 am - 6 pm|
|Thursday, April 28||7 am-11 am|
|Friday, April 29||7 am - 11 am|
|Saturday, April 30||7 am - 10 am|
To help ensure your personal safety and comfort during AAE22, AAE is committed to transparent communications during the event. We encourage all participants to monitor AAE social media channels and download the AAE Meetings app to your mobile device to receive up-to-the-minute updates.
If you aren’t feeling well on-site or if you test positive for COVID-19 up to 14 days after the event, please contact AAE staff (email@example.com) immediately.
Yes. Affiliate and off-site events are open to registered AAE22 attendees only. You must go through the CLEAR Health Pass checkpoint and pick-up your name badge credentials at the Phoenix Convention Center prior to attending any offsite affiliated AAE22 events.
The safety of our participants is our number one priority. At this time we have no reason to believe that AAE22 will be cancelled. Should anything change, AAE will send out communications through our formal channels.
Attendees that are unable to provide proof of vaccination due to religious or medical exemptions, will be required to provide a negative COVID-19 test taken within 48 hours of arrival to AAE22. Test results can be uploaded to the CLEAR Health App or provided via a manual inspection process by providing a physical copy of your test results (on official paper from the testing facility) and government-issued ID. When you reach the CLEAR Health Pass checkpoint, you will be directed to a table, where you must present your negative COVID-19 test result and government-issued ID for manual inspection.