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COVID-19 Safety Protocols

The Organization for Associate Degree Nursing (OADN) places the health and well-being of all attendees at the 2021 Annual Convention as our top priority, and we believe the most effective way to ensure the safety of all attendees at this year’s OADN Convention in Austin is for them to be fully vaccinated against COVID-19 and wear a face mask indoors in all meeting spaces. The 2021 OADN Convention COVID-19 Safety Protocols outline these on-site safety measures in detail and provide helpful resources for all attendees. We encourage you to monitor the COVID-19 Safety Protocols page to stay informed of the latest updates. We are closely following the latest COVID-19 developments reported by the Centers for Disease Control & Prevention (CDC) and the City of Austin, Texas Home | AustinTexas.gov and we will communicate updates in a timely manner.

For more information about the online virtual-only offerings for the 2021 Convention, please visit this link.

On-Site Proof of Vaccination

OADN asks that all 2021 Convention attendees, including exhibitors, be fully vaccinated against COVID-19.  Please, be prepared to provide your Proof of Vaccination on-site at the OADN registration desk when you pick up your participant badge. This means that all attendees are expected to be fully vaccinated with a COVID-19 vaccine approved by the U.S. Food and Drug Administration (FDA) or the World Health Organization (WHO) to be permitted entrance to attend the in-person meeting. Examples of Proof of Vaccination include CDC vaccination card or a digital equivalent.

In general, people are considered "fully vaccinated” -

  • 2 weeks after vaccination with the second dose in a 2-dose series, such as the Pfizer or Moderna vaccines, or
  • 2 weeks after vaccination with a single-dose vaccine, such as the Johnson & Johnson’s Janssen vaccine.

 

If you have a condition or are taking medications that weaken your immune system, you may not be fully protected even if you are fully vaccinated. You should continue to take all precautions recommended for unvaccinated people until advised otherwise by your healthcare provider. People with moderately to severely compromised immune systems should receive an additional dose of mRNA COVID-19 vaccine after the initial 2 doses.

To find a COVID-19 Vaccine near you: Search Vaccines.gov - Find COVID-19 vaccine locations near you, text your ZIP code to 438829, or call 1-800-232-0233 to find locations near you.

  • Check your local pharmacy’s website to see if vaccination walk-ins or appointments are available.
  • Contact your state or local health department for more information

 

All attendees will be asked to provide Proof of Vaccination on-site at the registration desk. The proof of vaccination verification process involves:

  • On-site, please provide your vaccination card at the registration desk.
  • On-site, please complete and sign the 2021 Annual Convention Liability Waiver Form.

 

On-Site Indoor Mask Requirement

Following CDC guidance as of July 30th, OADN will require masks covering the mouth and nose to be worn in all indoor meeting spaces. Should CDC guidance change with improved COVID transmission and infection rates, OADN will revisit this requirement and provide updates for attendees. And should CDC guidance allow for no indoor masking at the time of the annual meeting, attendees are still welcome to mask if they feel more comfortable doing so.

  

Austin Marriott Downtown

Cleaning and Sanitization

Our Convention Host Hotel, the Austin Marriott Downtown, has made several enhancements to their cleaning practices throughout the property and in guest rooms. These include:


Enhanced public space cleaning:

  • Electrostatic spraying: We will be utilizing electrostatic sprayers with hospital-grade disinfectants, to support our already rigorous cleaning protocols.
  • Increased frequency of cleaning and disinfection, particularly in areas with high traffic including restrooms, elevators, and escalators.
  • Hand sanitizer dispensers (touchless) will be placed at key guest entrances and contact areas such as main drive, lobby, restaurant entrances, public restrooms, meeting and convention spaces, elevator landings, pool, and fitness area.


Hand Sanitizer Stations

Touchless hand sanitizer stations will be provided to all Convention attendees and will be located throughout the OADN meeting spaces and public spaces located at the Austin Marriott Downtown.


Enhanced associate safety protocol:

  • Associates are temperature checked along with COVID screening as per CDC guidelines.
  • Associates will wear PPE (e.g., face coverings, gloves, etc.) based on the activities they are performing and on direction by the local authorities.
  • Associates to attend revised "cleanliness" training prior to first shift, to review new protocols for proper sanitation.


Personal Protective Equipment (PPE):

  • As per local law, guests are required to wear personal face coverings. We provide face masks free of charge to guests.
  • Hand sanitizer dispensers (touchless) will be placed throughout the hotel.
  • Disinfectant wipes are available to guests upon request.


Housekeeping service:

  • Every guest room is thoroughly cleaned and disinfected prior to your arrival. During your stay, we will not provide housekeeping services unless requested.
  • Associates to use only approved industry-leading cleaning and disinfecting protocols and hospital grade chemicals.
  • All linens washed at high temperature with proper chemicals in accordance with CDC guidelines.
  • Sanitizing wipes provided as an in-room amenity prior to arrival.


Every guest room is thoroughly cleaned and disinfected prior to your arrival. During your stay, we will not provide housekeeping automatically every day. If you wish to receive daily housekeeping refresh service, please let our guest services team know. We will be happy to schedule service according to your preferences. Please note that if you are staying with us a bit longer, we will automatically clean your guest room after every 6th night.

 

Food and Beverage

  • Masks should be worn when not actively eating or drinking.
  • All food handlers are trained on safe food preparation and service practices.

 

Social Distancing

  • Please be mindful and respectful of personal space while participating in OADN Convention activities and programs.
  • Distanced seating in meeting rooms and all other areas.

 

Enhanced Meeting and Event Procedures

  • As a reminder, guests of an event will be reminded to practice physical distancing by staying 6' apart from each other and signs will be placed throughout the meeting spaces. All hotel shared tools and equipment are sanitized prior to, during, and after usage. Meeting space foyer furniture has been placed to meet physical distancing guidelines, and meeting planners are encouraged to communicate with hotel staff utilizing text messaging.
  • Registration tables can only be set in areas that facilitate proper physical distancing of 6' while guests are in line.
  • Wherever possible, meeting room doors will be labeled with entry and exit signs to facilitate one way traffic flow in meeting rooms. Meeting room doors should be left open to reduce hand to surface contact and all rooms will be cleaned and sanitized once meeting room is set for an event.

 

Helpful COVID-19 Resources

For more detailed information and resources, we encourage you to visit:

Centers for Disease Control and Prevention Travel Guidance: Travel | CDC

Preparing for Your COVID-19 Vaccination | CDC

You should get a COVID-19 vaccine, even if you have already had COVID-19 because:

  • Research has not yet shown how long you are protected from getting COVID-19 again after you recover from COVID-19.
  • Vaccination helps protect you even if you’ve already had COVID-19.

Evidence is emerging that people get better protection by being fully vaccinated compared with having had COVID-19. One study showed that unvaccinated people who already had COVID-19 are more than 2 times as likely than fully vaccinated people to get COVID-19 again. Learn more about why getting vaccinated is a safer way to build protection than getting infected.

If you were treated for COVID-19 with monoclonal antibodies or convalescent plasma, you should wait 90 days before getting a COVID-19 vaccine. Talk to your healthcare professional if you are unsure what treatments you received or if you have more questions about getting a COVID-19 vaccine.

If you or your child have a history of multisystem inflammatory syndrome in adults or children (MIS-A or MIS-C), consider delaying vaccination until you have recovered from being sick and for 90 days after the date of diagnosis of MIS-A or MIS-C. Learn more about the clinical considerations people with a history of MIS-A or MIS-C.

Experts are still learning more about how long vaccines protect against COVID-19 in real-world conditions. CDC will keep the public informed as new evidence becomes available.

Travel Requirements by Country: COVID-19 Country Specific Information (state.gov)

City of Austin COVID-19 Requirements and Resources: COVID-19 in Austin | AustinTexas.gov

Marriott Commitment to Clean: Marriott Cleanliness Council | Marriott Bonvoy

Austin Marriott Downtown COVID-19 Updates: What to Expect in the Age of COVID-19 | Austin Marriott Downtown


Attendees will be asked to sign the following liabiltiy on-site in Austin.  Please, review in advance:



2021 Annual Convention Liability Waiver Form - To be completed on-site via the convention registration desk:

LIABILITY WAIVER AND RELEASE OF CLAIMS:
The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization.  COVID-19 is extremely contagious and is believed to spread mainly from person-to-person contact. As a result, federal, state, and local governments and federal and state health agencies recommend social distancing and have, in many locations, prohibited the congregation of groups of people. The Organization for Associate Degree Nursing (OADN) and its members, officers, officials, directors, instructors, contractors, agents, employees, and any other representative (collectively “the OADN”) will seek to implement preventative measures to reduce the spread of COVID-19 consistent with the guidance and recommendations of public health agencies for slowing the transmission and exposure to COVID-19 which may include, but not be limited to, health questionnaires for all participants, sanitation procedures, and physical distancing measures during the 2021 Annual OADN Convention taking place November 18 -21, 2021 at Austin Marriott Downtown (“Hotel”) in Austin, Texas (“the Event”). The OADN cannot guarantee that attendees will not become infected with COVID-19. Therefore, the OADN is requiring all attendees to sign this liability waiver and release of claims.


RELEASE AND WAIVER. 
By signing on “Attendee Signature” line below, I acknowledge that I have reviewed the COVID-19 Safety Protocols provided by OADN in advance of the Event and I am willingly attending the Event.

I hereby release, waive and forever discharge any and all liability, claims, and demands of whatever kind or nature against the OADN, either in law or in equity, to the fullest extent permissible by law, including but not limited to damages or losses caused by the negligence, fault or conduct of any kind on the part of the OADN, including, but not limited to, death, bodily injury, illness, economic loss or out-of-pocket expenses, or loss or damage to property, which I, my heirs, assignees, next of kin and/or legally appointed or designated representatives, may have or which may hereinafter accrue on my behalf, which arise or may hereafter arise from my participation with the activity.


ASSUMPTION OF THE RISK.


I acknowledge and understand the following:

1. Participation in the Event involves possible exposure to and/or increased risk of contracting or spreading, infectious diseases, including, but not limited to, COVID-19. While particular rules and personal discipline may reduce this risk, the risk of serious illness and death does exist.

2. I agree to abide by all preventative measures (collectively “Measures”) put in place by the OADN, their respective employees, agents, contractors, and volunteers at any time prior to and during the Event including wearing cloth face coverings at all times in public spaces, remaining at least six feet away from other Event participants, and promptly notifying the OADN if any registrant experiences symptoms of COVID-19 during the Event.

3. I acknowledge that personal failure to follow these Measures may result in being removed from the Event and all related activities without any refund or reimbursement.

4. I acknowledge that no promises, representations, or affirmations of fact were made to me concerning the safety or danger associated with traveling to the Event or participating in any activity or interaction related to or associated with the Event.

5. I knowingly and freely assume all such risks related to illness and infectious diseases, such as COVID-19, even if arising from the negligence or fault of the OADN; and

6. I hereby knowingly assume the risk of injury, harm and loss associated with the Event, including any injury, harm and loss caused by the negligence, fault or conduct of any kind on the part of the OADN.

BY ATTENDING AND/OR PARTICIPATING IN THE EVENT, YOU ARE DEEMED TO HAVE GIVEN A FULL RELEASE OF LIABILITY TO THE OADN TO THE FULLEST EXTENT PERMITTED BY LAW.

 

_________________________________________________           _______________________                         Attendee Signature                                                                         Date