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COVID-19 Update: 11/01/21


We are looking forward to seeing you at the PPS Annual Conference, November 9-13, 2021, in Dallas, Texas.  So many of our members and attendees are eager to once again convene with fellow practice owners to connect and learn from one another!  

PPS is continuing to monitor the United States’ COVID status and adjust our plans as the situation requires.  We are making every effort to host an in-person event guided by the best available information on how to protect our members’ health, safety, and welfare. The Delta variant and the current uptick in the prevalence of disease, as well as its capacity for ease of transmission, especially among the unvaccinated, are particular factors that we need to respond to.

Based on the latest CDC recommendations, we have updated our requirements for participating as follows.  If risk levels change, these requirements could also change.

Masking: Facial mask-wearing is required for all indoor activities within the PPS Meeting space, except when eating or drinking, or when delivering a formal presentation. This requirement is for both vaccinated and unvaccinated individuals.

Vaccination or a Negative-COVID Test: PPS requires all attendees to provide proof of full vaccination or proof of a negative COVID lab-based screening test within 72 hours of arrival at the Gaylord.  Make sure you’ve uploaded your proof of vaccination to CrowdPass or have received a negative COVID test within 72 hours of arriving at the Gaylord. Those showing proof of a negative COVID-19 test are responsible for finding a testing facility and getting tested. Rapid self-tests are not accepted.  

Personal responsibility: Attendees should refrain from participation if exhibiting COVID-19 symptoms. This includes fever and other flu-like symptoms, coughing or shortness of breath, and the inability to taste or smell. Delta variant symptoms may also include sore throat, runny nose, or headache. Once onsite, if you are symptomatic or believe you have been exposed to COVID-19, please get a test and contact PPS if it is positive. Attendees will not be required to formally attest that they do not have symptoms; however, they are asked to self-screen daily using guidelines provided by the CDC or the CDC Coronavirus Self-Checker.  

 


Capacity: We are proceeding with the conference at full capacity, as neither the state of Texas nor the CDC have issued stay-at-home/lockdown or reduced capacity recommendations.

We look forward to gathering with you in November, and we are relying on attendees to help ensure our professional values of health and safety are implemented at the highest level.  Registration for the conference is robust, so we know that our members, too, are excited to be together.  If you’re planning to join us, be sure to make your hotel reservation now before the hotel block sells out! 

Pre-Meeting Guidance

  • Attendees should closely monitor all travel alerts issued by the U.S. Department of Homeland Security.
  • Attendees are encouraged to monitor the CDC website for additional information.
  • Attendees should check their individual airlines for specific cancellation / refund policies. PPS will not be responsible for any airline cancellation or change fees should you be unable to attend for any reason.
  • All attendees should check themselves for symptoms before starting travel.

Hotel

Learn more about the hotel safety precautions here.  

Attendee Registration Cancellations and Refunds

All registration cancellations and refund requests must be made in writing by October 1, 2021. A refund of the full conference fee, minus a $75 administrative fee, will be given for cancellations received by that date. No refunds will be granted for requests postmarked after October 1, 2021. Refunds will not be given for no-shows.

All requests for exceptions to the cancellation/refund policy must be submitted in writing by the registrant with appropriate documentation no later than November 19, 2021. After November 19, no refund considerations will be made. .

Extra consideration will be given to cancellations due to COVID-19. Registrants who test positive for COVID and are unable to travel to the conference as a result will receive a full refund with proper documentation. We ask that you contact the registrar within 24 hours of receiving your test result.  

Refund requests should be submitted to trish.strong@kcimeetings.com.