SNO Ancillary Meetings

Organizations wishing to hold non-ISS functions in conjunction with any part of this meeting must first obtain approval from SNO and are required to complete and return this form. All scheduled events must adhere to SNO regulations. If the function is approved, the organization will work directly with the hotel to make arrangements pertaining to the proposed event.

Important Information:

• Please submit one form for EACH function that you would like to hold.
• SNO prohibits competing functions with SNO educational sessions. Functions (or transportation to and from functions) may not be held during SNO educational session times.
• Each organization is responsible for any hotel charges for meeting space, including catering, audio visual, etc.
• You will be informed if audio visual equipment is in your assigned room. For removal, an additional fee will be incurred.
• Any promotional materials associated with your function must be submitted for SNO review. The name “Society for Neuro-Oncology”, the acronym “SNO” and the SNO logo are registered trademarks of the Society for Neuro-Oncology and may not be used without the expressed written consent of SNO.
• Events that are sponored may be considered to be an Industry Satellite Symposia (ISS) which requires submission of the application found in Appendix D.
• Groups will not be allowed more than three (3) ancillary meetings to allow others the use of the meeting space.
• Ancillary meetings may not be greater than (4) hours in length unless specifically approved by SNO.
• You will only have access to the meeting room during the time assigned to you by SNO (this includes set up and breakdown time).
• Your function request may be subject to a meeting room fee as noted below.
• Please allow 5-7 business days for function space approval.
• Meeting space and time slots are limited. Requests for function space will be processed in the order received. Incomplete request forms will not be considered.
• All function request fees are non-refundable.

To download the Ancillary Form, click here. 


Questions? Please contact Shelley Pressley at shelley@soc-neuro-onc.org